• 2023 Ryan White Part B Eligibility Guidelines (pdf)
• RW Service Definitions from PCN #16-02 Effective 4.1.2017 (May 2017) (pdf)
• HIV Continuum Circular (August 2009) (pdf)
• HRSA HAB HIV Performance Measures

Case Management Guidance

• SC RW Part B Medical Case Management Standards (March 2022) (pdf)
• SC RW Part B Medical Case Management Standards (June 2018) (pdf) (Archive)
• CM Progress Log Documentation for Provide Enterprise (March 2022) (pdf)
• Core vs Support Services (May 2017) (pdf)

Forms

• Case Management Intake/Assessment (April 2015) (doc)

Monitoring Standards

• Ryan White HIV/AIDS Program (RWHAP) National Monitoring Standar ds for RWHAP Part B Recipients (June 2023)
• Ryan White Part B Service Standards (July 2022) (pdf)
• Ryan White Part B Service Standards (Dec 2018) (pdf)(ARCHIVE - March 2022)
• HRSA Fiscal Monitoring Standards (pdf) (ARCHIVE - June 2022)
• HRSA Program Monitoring Standards (pdf) (ARCHIVE - June 2022)
• HRSA Universal Monitoring Standards (pdf) (ARCHIVE - June 2022)

Policies

• South Carolina Ryan White Consumer Advisory Board Statewide Policy
• Statewide Peer Adherence/Advocacy Policy

Reporting Instructions

• RSR Completion Instructions and Cleanup (March 2014) (pdf)
• Link to HRSA Website for Ryan White Services Reporting Information
• Running A Saved RSR Template (March 2013) (pdf)

2024 DHEC HIV Care Programs Reporting Calendar

Ryan White Part B

Ryan White Part B Services Report Ryan White Part B Programmatic Narrative Report Ryan White Part B Budget, Quarterly and Year-End Financial Report Template (.xlsx) (Revised February 2023) Ryan White Part B Budget Revision Template (.xlsx) (Revised February 2023) Implementation Plan Workbook (.xlsx) (Revised September 2023) WICY Year End Report (Revised 5-5-10) Ryan White Part B Invoice Template (.xlsx) (Revised February 2023) Ryan White Part B Budget Narrative & Cost Allocation Template (.xlsx) (Revised September 2023) Ryan White Part B Program Income Report

RW Rebate

RW Rebate Invoice Template (.xlsx) (Revised February 2023) RW Rebate Budget, Quarterly and Year-End Financial Report Template (.xlsx) (Revised February 2023) RW Rebate Budget Revision Template (.xlsx) (Revised February 2023)

MAI

MAI Narrative Report (Revised July 2013) MAI Budget, Quarterly and Year-End Financial Report Template (.xlsx) (Revised February 2023) MAI Budget Revision Template (.xlsx) (Revised February 2023) MAI Invoice Template (.xlsx) (Revised February 2023) MAI Implementation Plan Template (Revised April 2021)

Emerging Communities

Emerging Communities Budget, Quarterly and Year-End Financial Report Template (.xlsx) (Revised February 2023) Emerging Communities Budget Revision Template (.xlsx) (Revised February 2023) Emerging Communities Invoice Template (.xlsx) (Revised February 2023) Ryan White Emerging Communities Programmatic Report (Revised April 2018)

NHAS Initiatives

NHAS Initiatives Budget, Quarterly and Year-End Financial Report Template (.xlsx) (Revised February 2023) NHAS Initiatives Budget Revision Template (.xlsx) (Revised February 2023) NHAS Initiatives Invoice Template (.xlsx) (Revised February 2023)

Ryan White Ending the HIV Epidemic

Ryan White Part B Budget Narrative & Cost Allocation Template (.xlsx) (Revised September 2023) EHE Implementation Plan Template (.xlsx) (Revised September 2023) EHE Invoice Template (.xlsx) (Revised September 2023) EHE Budget, Quarterly and Year-End Financial Report Template (.xlsx) (Revised September 2023) EHE Budget Revision Template (.xlsx) (Revised September 2023) RWB EHE Biannual Progress Report Template

Technical Assistance

Technical Assistance Prior Approval WorkPlan Technical Assistance Invoice Template (.xlsx) (Revised February 2023)

Additional Subrecipient Guidance and Forms

Federal Grant Compliance Requirements for Subrecipients (November 2023)

SubAward Invoices and Supporting Documentation Guidance (pdf) (March 2020)

Procurement Guidelines for Subrecipients (pdf) (Jan 2024) Federal Subaward Travel Reimbursement Policies for Vendors & Subrecipients (pdf) (Jan. 2023) Sample Position Description (.xlsx) (March 2022)

DHEC Subrecipient Forms (required by RW and HOPWA Programs)

DHEC 103 for Subrecipients - Monthly Travel Expense Report (March 2020) DHEC 130 for Subrecipients - Approval for Meetings that Include Meals and/or Facility Rentals (March 2020) DHEC 354 for Subrecipients - Attendance Sheet (March 2020) MMO - 138 - Justification for Conference Site Selection (posted March 2020) Subrecipient Form 104 - Out of State Travel Prior Approval Request (March 2022) Subrecipient Form 0178 - Travel Log (March 2020) Gift Card Prior Approval Template (revised September 2023) fillable Gift Card Prior Approval Sample (September 2023) Equipment and Vehicle Prior Approval Form – Over $5,000

Ryan White Part B Request for Applications

Requests for Applications Available HERE